MSF candidates’ Privacy notice for Headquarter and locally hired staff Vacancies

• Your personal email address and password.  
• Your candidate profile can be used to apply for HQ positions or Field positions. 
• MSF will use your email to send you job alerts, inform you about the status of your candidacy, request tasks from you (e.g send reference). 
• To delete all your information, you can click on Settings > Delete My Information. 

• How you have heard about Us, if you previously worked with MSF, if yes the name of your former manager, Country of work. 

• Name, Surname, postal address, email, phone number, gender, birth date, nationality, CV and Cover letter 

• Copies of diplomas and relevant working licenses 

• Copies of work certificates 

• Technical tests (for non-medical profiles) 

• Professional references 

• Intake (information obtained during interviews) 

• To complete your applicant files  

• To have all the necessary documents and information to proceed with recruitment and validation of the candidate 

• To estimate salary 

If you are subsequently employed by MSF Switzerland the supplied personal information will be retained in your personnel file. 

Non selected candidates’ data will be retained for 24 months. 

Anonymized data may be kept for statistics only (gender, region, how candidates learned about MSF etc.). 

Candidates’ personal data are considered confidential and are shared only with the employees of MSF Switzerland to the extent necessary for their duties including the recruitment committee. MSF may also need to share personal data with other Sections within the MSF Movement by email (for matching and salary scaling). 

Currently the following external third parties have access to MSF employee data: Workday solutions. 

• In no case will MSF sell your personal data. MSF does not make automated decisions based on your personal data during the recruitment process. 

MSF stores personal data in secure databases in Europe. Organizational and technical measures have been taken to protect personal data from loss, compromise, and theft. 

You have rights in relation to the personal data that are collected about you. 

• Right of access: the right to have an overview of the personal data that MSF has about you. 

• Right of rectification: If a candidate demonstrates that their personal data is incorrect, he/ she has the right to request that the data relating to him/ her are updated. If a person does not agree with an appraisal concerning him or her, he or she may ask to have the contentious nature of the assessment noted. 

• Right to restrict the processing: the right to ask MSF to stop or restrict the use of personal data in certain cases, for example if there is disagreement about the correctness or legitimate use. 

• Right to erasure (“right to be forgotten”): the right to have personal data deleted, for example if it is demonstrated that MSF no longer need the personal data or use it unlawfully. 

MSF responds to this request within a maximum of one (1) month after receiving the request. 

Requests can be sent to: 

• If you applied for a HQ position: emploi@geneva.msf.org 

• If you applied to a field position: recruitment@geneva.msf.org 

• In all cases you can contact: dataprotectionOCG.gva@geneva.msf.org 

Should you wish to file a complaint, it can be done directly to: 

Préposé Fédéral à la Protection des Données et à la Transparence (PFPDT).Feldeggweg 1- CH-3003 Berne.